Centralizing documentation, securing data flows, and optimizing our IT with Kabeen

Context

Écominéro is committed to innovation and sustainability in the building sector, aiming to simplify life for companies so they can meet their obligations arising from the implementation of EPR (Extended Producer Responsibility) for building products and materials.

With a diverse portfolio and operations covering multiple regions, managing and optimizing their enterprise applications is crucial for maintaining their competitive edge.

Fessoili Mheyddine, IT Manager at Écominéro, plays a crucial role in ensuring the smooth operation and accurate documentation of the company's information systems. In this context, formalizing and sharing information is essential for effective management.

"In an agile team like ours, it is imperative that we formalize and share our documentation to maintain continuity and efficiency in our operations," stated Fessoili.

Problem

The IT department faced structural challenges, particularly in contract management. Often, contracts were stored in emails, making it difficult to share information and increasing the risk of missing important deadlines.

Furthermore, documenting data flows between applications was crucial to ensuring transparency and compliance within their IT infrastructure. It was necessary to track how data flows through different systems and avoid security and compliance issues.

Although Shadow IT is generally less prevalent in such industrial environments, Écominéro's IT department discovered that certain specialized business applications were not monitored by the IT department, posing potential security and compliance issues. Mastering Shadow IT became a priority to ensure that no application was left unmanaged and that all were in compliance with company standards.

"We needed a solution that would allow us to centralize our documentation, including contract details, costs, deadlines, data flows between applications, and commitments. Additionally, we wanted to better track the TCO (Total Cost of Ownership) of applications and the number of associated users, especially with certain applications operating outside of IT department oversight."

Solution

Upon discovering Kabeen, the IT department found an effective solution perfectly suited to Écominéro's specific needs. Kabeen's ability to centralize documentation, including contracts, and its flexibility to document applications specific to the stone industry were significant advantages.

"Kabeen allowed us to centralize all our contracts and other critical documents in one place, making them easily accessible to the entire team. No more searching through old emails," explained Fessoili.

Moreover, Kabeen's automatic application discovery feature allowed the IT department to identify business applications that were previously unknown, thereby strengthening security and compliance. The tool also provided crucial support by documenting and monitoring data flows between applications, ensuring that all interactions are transparent and secure.

"Thanks to Kabeen, we were able to map our entire application landscape, including applications specific to our sector and those previously unknown to the IT department. This significantly improved our security and compliance posture."

The support provided by Kabeen will be particularly valuable for tracking the deployment of the new CRM system. By keeping detailed records and ensuring integration with existing applications, Kabeen will streamline the implementation process, making the transition smooth and efficient.